The 2026 Market Supervision Administration has introduced new Operating Entity Registration Document Standards and Operating Entity Registration Materials Standards, effective from May 1st, 2026. The new company registration process is fully simplified with streamlined materials. One-Form Review and Full Electronic Process have become the norm, eliminating multiple trips to service halls. Companies can obtain their license in as little as 2 days.

I. Pre-Registration Preparations

Completing basic preparations before registration can significantly shorten the processing time. Focus on 3 key points in line with 2026 new policy requirements:

1. Confirm Core Information to Avoid Compliance Risks: Determine your company name (format: City + Brand + Industry + Organization Type, e.g., Guangzhou XX Technology Co. Ltd.), prepare 3-5 alternative names, and check for conflicts in the National Enterprise Credit Information Publicity System to avoid duplicate names or industry descriptions inconsistent with business scope; determine registered capital (subscription system, no actual payment required, fill in reasonably based on industry scale, clarify contribution deadline), shareholders and shareholding ratios, and pre-agree on core rules such as dividends and voting, documented in the articles of association.

2. Confirm Registration Address to Ensure Compliance: The registration address must be a valid address. Prioritize commercial addresses (office or commercial use) and provide property certificate copies + lease contracts; for self-owned property, provide property certificate copies; residential addresses require advance consultation with local policies, and some cities require a residential-to-commercial certificate; park or incubator addresses can provide Address Usage Proof (with park official seal), and some cities support one-address-multi-registration to effectively reduce startup costs. Note: The address must specify the exact room number to avoid vague descriptions causing review rejection.

3. Confirm Personnel Information and Complete Real-Name Registration: Identify information for legal representative, supervisor, shareholder, and registration contact person. The legal representative cannot simultaneously serve as supervisor. Provide subject qualification certificates or natural person identity certificates for all personnel (natural persons provide ID copies, corporate shareholders provide business license copies with official seal); all relevant personnel must complete real-name authentication, which can be done through the Industrial and Commercial Registration APP with facial recognition to avoid fraudulent registration risks.

II. 2026 Latest Registration Process

Based on 2026 policy improvements, the registration process is compressed to 5 core steps. The entire process can be handled online without visiting offline government service halls:

Step 1: Name Approval (1-2 days)

Submit alternative company names through the local market supervision bureau online platform (such as Yue Shang Tong or Zhe Li Ban), ranked by preference. The industrial and commercial bureau reviews in order, and upon approval, you will receive the Enterprise Name Pre-Approval Notice; if rejected, you can revise and resubmit after reviewing feedback. Note: Names containing China or National require additional approval, which beginners should avoid.

Step 2: Submit Registration Materials (2-3 days)

The new policy implements One-Form Review, integrating multiple matters into one set of materials, eliminating separate submissions and duplicate reviews. Upload the following core materials online to ensure completeness (one error may cause direct rejection):

• Company Registration (Filing) Application Form (signed by legal representative);
• Articles of Association (signed by all shareholders for limited liability companies, signed by all promoters for joint stock companies);
• Identity documents and appointment documents for legal representative, shareholders, supervisor, and registration contact person (if appointment can be confirmed through real-name registration, no appointment documents need to be submitted);
• Documents related to registered address usage;
• Supplementary materials for special industries (e.g., food, healthcare industries requiring pre-approval need to obtain relevant approval documents such as Food Business License in advance).

Step 3: Industrial and Commercial Review (1-2 days)

The market supervision department conducts online review of submitted materials, focusing on material standardization and information consistency. The 2026 new policy optimizes the review process and significantly improves parallel approval efficiency. If materials are correct, approval is granted; if there are issues, a rejection notice will be issued with specific revision suggestions, and you can resubmit after making corrections.

Step 4: Obtain Business License (1 day)

After approval, no offline pickup is required. You can directly obtain the electronic business license through the online platform (with the same legal effect as paper version), or apply for mailed delivery of the paper version. After receiving the license, keep it properly as it is required for subsequent tax, social security, and other business matters.

Step 5: Post-Registration Matters (1-3 days, required)

After obtaining the business license, registration is not complete. The following post-registration matters must be handled to ensure legal business operations:

• Seal Carving: Free carving of official seal, financial seal, and legal representative seal (in some cities), to be handled at designated seal carving points, with filing after completion;
• Tax Registration: Complete tax registration at the tax bureau within 30 days, determine tax types and taxpayer status, activate electronic tax bureau, and file taxes on time (small-scale taxpayers and small micro enterprises can enjoy corresponding tax benefits);
• Bank Account Opening: Open company basic account for daily capital transactions and social security housing fund contributions;
• Social Security and Housing Fund Account Opening: If there are employees, timely handle social security and housing fund account opening, and legally pay social security for employees.

III. 2026 New Policy Key Benefits

• One-Form Review Upgrade: Multiple registration matters integrated into one set of materials, submitted once with parallel approval, avoiding repeated trips, processing time reduced by over 30%;
• Relocation Made Easy: For address changes across different registration jurisdictions, no repeated applications at the original location are needed. Only submit one application to the intended new location, with files transferred online, process compressed from nearly 1 month to within 10 days;
• Electronic Optimization: Full online processing, electronic signatures and electronic business licenses widely used, archived documents automatically generated, eliminating need to submit large amounts of paper materials;
• Agency Service Transparency: Agency services must be licensed and filed, service content and fee standards clearly displayed, effectively avoiding black agents and unqualified agency risks.

IV. Key Pitfall Avoidance Tips for Beginners

• Material Standards: Materials must be on A4 white paper, handwritten forms must be neat, copies must note consistent with original and be signed and sealed, foreign language materials require Chinese translations (with translation agency seal);
• Capital Contribution Standards: Articles of association must specify contribution deadline and method, avoid agreements such as shareholders need not contribute that violate the Company Law, to prevent shareholder rights loss risks;
• Business Scope: Sort by main business plus auxiliary business, refer to similar industry examples, avoid including items requiring pre-approval (beginners should avoid first), can be changed as needed later;
• Accurate Information: Contact information and business address filled online must be accurate to avoid affecting electronic business license collection and subsequent notifications;
• Qualification Compliance: Foreign-funded companies need additional shareholder notarization and certification documents, passport translations, etc. Restricted foreign-funded industries need to obtain Foreign Investment Enterprise Approval Certificate in advance.

V. Professional Agency Services - Worry-Free and Efficient

Although the 2026 new policy simplifies the process, material standardization and policy adaptation requirements are higher. Beginners often face review rejections and delays due to minor mistakes. We provide full-process agency services based on the latest policy standards: from name approval, material preparation, industrial and commercial review, to seal carving, tax registration, and bank account opening. Our dedicated team provides throughout follow-up, precisely avoiding all pitfalls, so you dont need to worry about running around. Complete registration in as little as 2 days and focus on your core business.

If you have company registration needs or want to understand local registration policies and material details, feel free to contact us. Our professional team provides one-on-one consultation and agency services to help your entrepreneurial journey succeed!